You be the main character

—we’ll handle the plot twists

Rooted in calm and built on precision, this is where thoughtful planning meets seamless execution—so you can be fully present for every moment.

What does a day-of coordinator really do?

Having a Day-Of Coordinator can take the pressure off. The happy couple can absorb and enjoy the day, the parents can sit back and relax and your vendors will have a organized leader so they can focus on the tasks they were hired for. This is our #1 most booked service, read below for what’s including in our full package starting at $1,000 for the 2026 season.

    • Craft a final detailed day-of timeline.

    • Review vendor contracts and event details 

    • Confirm arrival times, responsibilities, and contact information for all vendors

    • Distribute the timeline to key vendors and any family/friends that may help.

    • Serve as the primary point of contact starting with the rehearsal unless otherwise specified.

    • Conduct a final walkthrough of the wedding day with the client and photographer (1 week prior to wedding)

    • Coordinate the Ceremony Rehearsal day before wedding (run through where people should stand, when/how to enter and exit, and review the responsibilities of key players) 

    • Oversee vendor arrivals, setup, and breakdown according to the timeline

    • Ensure vendors are set up in correct locations and have what they need

    • Handle vendor questions and troubleshooting on the event day

    • Coordinate deliveries (rentals, décor, florals, catering, etc.)

    • Ensure venue rules and deadlines are followed

    • Supervise setup of ceremony and/or event spaces (full set-up/decorating is an extra fee for hiring additional help)

    • Assist with placement of décor items (place cards, signage, favors, guest book, etc.)

    • Ensure the event design aligns with the client’s vision

    • Handle minor last-minute adjustments or styling fixes

    • Keep the event running on schedule from start to finish

    • Cue ceremony processional, entrances, speeches, special moments, etc.

    • Coordinate transitions between event segments (ceremony to reception, dinner to dancing, etc.)

    • Communicate timing updates to vendors and key participants

    • Act as the main point of contact for the client, wedding party, or event host

    • Provide calm problem-solving for unexpected issues

    • Assist guests with questions or special needs

    • Manage personal items (cards, gifts, keepsakes) as directed

    • Handle last-minute changes discreetly and efficiently

    • Troubleshoot weather issues, vendor delays, or timeline shifts

    • Manage minor emergencies without involving the client unless necessary

    • First aid/CPR certified if there is a medical emergency 

    • Oversee event breakdown and vendor load-out 

    • Ensure personal items, gifts, and décor are packed and accounted for (full tear down is additional cost for hiring additional help) 

    • Confirm venue is left according to contract requirements

    • Communicate final instructions to vendors before departure

pricing & packages

At Cardinal & Finch, we believe in creating exceptional experiences at every price point. Whether you're looking for fr just day-of coordination or decorating-only, we offer packages that cater to your needs and budget:

  • Full Day-of Coordination: $1,000– $1,600
    We’ll step in during the final weeks and take over coordination on your wedding day, creating timelines, communicating with vendors, and ensuring everything runs smoothly from rehearsal to reception.

  • Ceremony & Decorating: $600 - $800
    We can cover the step-up and tear down of your decor and coordinate your ceremony. Great for budget brides who still want the aesthetic to be executed and the ceremony to go seamlessly.

  • Ceremony-Only Coordination: $300 – $500
    We will help you plan the ceremony, lead your rehearsal, and coordinate the ceremony on the big day so your ‘I do’s’ go perfectly.

  • Decorating-Only Coordination: $300 - $800
    Are aesthetics the most important part of your day and you want a trusted professional to handle the decor to finest detail? This is your deal. We have 10 years of experience decorating for weddings, bridal showers and bachelorette parties. Together we will come up with a plan and we will execute your vision on the special day. Then at the end of the night we will pack it all up and deliver your decor items back home if needed.

  • Timeline and Day-of Planning: $50 per hour
    Weddings can go over budget quickly, so we have created a SUPER budget friendly option for you. Meet up with our pro-planner to create your day-of timeline and train a family member or friend to be a “honorary wedding coordinator”. It won’t be the same as having our team execute your dream but we feel very passionately about you getting the support you need on your special day.

Prices may vary depending on your location, guest count, holidays and special requests.

We serve the Milwaukee, Madison and Lake Country Oconomowoc Area. Locations more than 1 hour out of hour radius may be subject to a additional fee for hotel accommodation .

Holiday fees are generally 25% of total cost.

“It’s more than coordination—it’s problem-solving, adapting, and showing up wherever I’m needed. I’m there to make your day run as smooth as possible,

because you deserve a true advocate behind the scenes.”

- Chloé (Lead Event Specialist)

your dream wedding starts here

Let’s connect and figure out together exactly what you need within your budget. I’m here to help make your dream wedding a reality, no matter the size or scope.

Contact Us Today